Acceptance to the Mobility Program – Additional Information

 

After your mobility has been confirmed by your home University - acceptance infromation will be sent via the Mobion platform to the email account indicated in your application, you will need to complete additional steps before heading out to your destination.

For this purpose, you will be able to access the Mobion platform, where you will follow these steps all the way until your safe return from your mobility program. For this reason, please do not forget your username and password to access the tool, as you will continue to use it to log onto the system. 

These are the documents that you will need to upload to your Mobion user account:

 

To be uploaded to the Mobion account following the acceptance to the mobility program

[01] Acceptance/Invitation letter (email) by the host institution

[02] Banking instructions for the payment of the Grant (the bank account for the payment in Euros should be opened up in the name of the grant recipient)

[03] Medical insurance for the stay abroad

[04] Signing the Grant Agreement

[05] OLS certificate*

[06] Originals of the proof of eligibility for fewer opportunities and the signed declaration

 

Important:

It is the responsibility of the mobility participants to arrange Medical insurance for the stay abroad and Travel Health insurance for the purpose of submitting a Student Visa Application at the relevant foreign Embassy in Belgrade.

Please note that you will have to provide proof of having sufficient financial means for your stay at the host country for the purpose of Student Visa application at the foreign Embassy/ Consular Office in Belgrade. For this reason, we strongly encourage you to visit the relevant Embassy’s website for further information regarding the visa application procedure.

All students taking part in mobility programs within the framework of KA131 projects are required to take an online language competence test on the OLS website before their mobility period starts. The testing is performed for the language the candidate has indicated will be the language of instruction of the selected courses at the host university. Following the test, the students is issued with a certificate for online language course. The course takes place in between two testing periods – namely, the student is required to take the second language competence test towards the end of the mobility period abroad.

The test result certificate may not be used as an official proof of language knowledge, because the online test is being performed in an uncontrolled environment.

 

During Mobility

           

When you arrive to your destination, you will need to have a Confirmation of Arrival/Departure  signed by the relevant staff at the host institution. When your mobility has come to an end, this same Certificate should be signed in the “departure” section.

Also, make a scan of your outgoing boarding pass or other relevant proof of outbound travel and upload it onto your account in the Mobion platform.

The contact person at the host university will be the one to sign your CoA and also refer you to the right person in charge of counter-signing your LA. Please note that in order to have your mobility period abroad recognized, you will need to have the original of the LA signed, so take a hard copy of the LA with you to your mobility abroad.

For the purpose of safe-keeping all of these documents, please have the CoA and LA, signed by all relevant parties concerned, scanned and uploaded onto your Mobion account.

In accordance with the terms of your GA, at the end of your mobility and before departure, the host University will need to sign a Certificate of Attendance, as a confirmation that you have attended the courses finally approved in your LA. Please note that this is not the same as a ToR, issued after successfully passing the exams. A certificate of attendance is a confirmation that you have attended lectures and other relevant activities within the selected study program and is necessary only in those cases where a transcript of records is not available (eg. not passing an exam, attending student mobility for traineeships). 

For traineeships a Confirmation of the completed traineeship program substitutes ToR.

 

To be uploaded onto your Mobion user account

[1] Confirmation of Arrival/Departure

[2] Learning agreement (Table A - Before the Mobility, duly filled out and signed by all three parties to the LA))

[3] Upload the scan of your outbound travel ticket or a boarding card, or other document confirming outbound travel. *

* original documents should be kept until the return from the mobility program and handed-in to IRO UB

 

After Mobility

 

The following documents should be first scanned and uploaded onto the Mobion platform and originals handed to UB after the return from the mobility program.

[01] Original of the Learning Agreement signed by all relevant parties - with the additionally completed Table D - After the Mobility

[02]Confirmation of the completed traineeship program in case Table D of the LA has not been filled out by the studen't advisor

[03] Confirmation of Recognition (from the home institution (Faculty). All students, except recent graduates going on traineeship mobility, should contact their host Faculty for information about traineeship recognition and relevant procedures in this regard.

[04] Confirmation of Arrival and Departure ( duly signed by the host institution)

[05] EU online survey. Once the Survey has been filled out, the candidate may expect the remaining of the Grant to be paid out

[06] Outbound and inbound boarding card originals, or other proof of travel (train or bus ticket stubs, print-outs, etc); accommodation receipts for the full length of stay where applicable