Required Documents KA103 - Outgoing students

Before you apply for mobility you are required to read the following carefully:

 

Before you submit the required documents  online, you are strongly encouraged to contact the ECTS Coordinator  at your home Faculty/ Institute, or other relevant contact, for information on which foreign HE institutions are available to you and for which level of study  and for any clarifications regarding the documents to be submitted.

Please note that the ECTS Coordinator or another relevant authority at your home Faculty is the person responsible for guiding you through the process completing the relevant Learning Agreement (LA).

PLEASE NOTE THAT YOU WILL HAVE TO HAVE THE LA SIGNED IN TWO COPIES BECAUSE BOTH UB AND YOUR HOME FACULTY WILL HAVE TO KEEP AN ORIGINAL COPY EACH.

 

By signing the relevant Learning Agreement, and subsequently the Grant Agreement, the candidate takes on the responsibility to honor its terms and conditions. Failure to do so, may result in subsequent reimbursement of the part or full amount of the individual support grant. However, reimbursement shall not be requested when the participant has been prevented from completing his/her mobility activities due to force majeure. Such cases shall be reported by the institution and accepted by the National Agency.

Having enquired about the procedure and the relevant documents, you proceed with your application by registering at “MobiON platform in order to be able to access the application form and submit the documents. Once you register, you will be able to apply for a maximum of two HE institutions abroad.

 

 

 

Before the nomination through UB you are required to submit the following documents via Mobion:

 

* Please save all your documents in a uniform way. Suggestion: Name_Surname_Mobility Agreement; Name_Surname_TranscriptofRecords; Name_Surname_Photo

 

Application Documents (officially translated and certified by a sworn-in court interpreter for the English language)

 

[01] Diploma and diploma supplement of previously obtained degrees

[02] Transcript of Records

[03] Proof of language skills of relevant language at the host institution (such as copies of course certificates, language tests etc.)*

[04] CV (in English or the language of instruction of the host institution)

[05] Letter of Motivation (in English or the language of instruction of the host institution)

[06] passport number; date of issuance; date of validity

[07] Invitation letter (from the mentor at the Host institution for PhD students)

[08] Erasmus+ Learning Agreement: Signed by the relevant authority at the home institution

[09] Students from less advantaged socio-economic backgrounds-supporting documents*

[10] Copy of the first page of your student booklet (Indeks) - (following the instructions of the National Agency of Serbia) 

[11] Photo

  • Students from less advantaged socio-economic backgrounds (not including students with disabilities/ special needs students), applying for student mobility for studies are entitled to receive extra funding of 200 EUR per month.

 

A student of less advantaged socio-economic background shall be considered any student in whose household the total monthly income does not exceed two average net monthly salaries, i.e., 108,292.00 RSD in total. This amount has been determined by the average net monthly income for the period January – June 2019, in the amount of 54,146.00 RSD, published by the Office for Statistics of the Republic of Serbia.

As proof of disadvantaged socio-economic background, a candidate must submit:

1. Confirmation of the average monthly income per household member, for the past 12 months,issued by the Municipality where the candidate has address of residence, as stated in the personal ID card or another document issued by the relevant authority (Ministry of the Interior of the Republic of Serbia), confirming the student’s address of residence.

2. Print-out of the personal ID card or another document issued by the relevant authority (Ministry of the Interior of the Republic of Serbia), confirming the student’s address of residence.

3. A signed declaration by which a student, under full penalty of perjury, confirms that the data provided in the submitted documentation are true and complete and authorizes the relevant authority to double-check, process, store or use in accordance with the current legislation.

* Originals of the proof of disadvantaged socio-economic background and the signed declaration should be submitted to the relevant IR Officer at the time of signing the Grant Agreement.

 

All students taking part in mobility programs within the framework of KA103 projects are required to take an online language competence test on the OLS website before their mobility period starts. The testing is performed for the language the candidate has indicated will be the language of instruction of the selected courses at the host university. Following the test, the students is issued with a certificate for online language course. The course takes place in between two testing periods – namely, the student is required to take the second language competence test towards the end of the mobility period abroad.

Following the acceptance to the mobility program, a license will be sent to the student’s email, first for the language competence test and subsequently for the online language course on the OLS website.

The test result certificate may not be used as an official proof of language knowledge, because the online test is being performed in an uncontrolled environment.

 

 

 

Acceptance to the Mobility Program – Additional Information

 

After your mobility has been confirmed by the Partner Institution, in other words, after you have received an Acceptance Letter by the host university, you will need to complete additional steps before heading out to your destination.

For this purpose, you will be able to access the Mobion platform, where you will follow these steps all the way until your safe return from your mobility program. For this reason, please do not forget your username and password to access the tool, as you will continue to use it to log onto the system. 

These are the documents that you will need to upload to your Mobion user account:

 

To be handed to UB following acceptance to the mobility program

[01] Acceptance letter by the host institution

[02] Banking instructions for the payment of the Grant

[03] Medical insurance for the stay abroad

[04] Signing the Grant Agreement and payment of the first installment of the grant  

[05] OLS certificate*

[06] Originals of the proof of disadvantaged socio-economic background and the signed declaration

 

Important:

It is the responsibility of the mobility participants to arrange Medical insurance for the stay abroad and Travel Health insurance for the purpose of submitting a Student Visa Application at the relevant foreign Embassy in Belgrade.

Please note that you will have to provide proof of having sufficient financial means for your stay at the host country for the purpose of Student Visa application at the foreign Embassy/ Consular Office in Belgrade. For this reason, we strongly encourage you to visit the relevant Embassy’s website for further information regarding the visa application procedure.

All students taking part in mobility programs within the framework of KA103 projects are required to take an online language competence test on the OLS website before their mobility period starts. The testing is performed for the language the candidate has indicated will be the language of instruction of the selected courses at the host university. Following the test, the students is issued with a certificate for online language course. The course takes place in between two testing periods – namely, the student is required to take the second language competence test towards the end of the mobility period abroad.

Following the acceptance to the mobility program, a license will be sent to the student’s email, first for the language competence test and subsequently for the online language course on the OLS website.

The test result certificate may not be used as an official proof of language knowledge, because the online test is being performed in an uncontrolled environment.

 

 

 

During Mobility

           

When you arrive to your destination, you will need to have a Confirmation of Arrival/Departure  signed by the relevant staff at the host institution. When your mobility has come to an end, this same Certificate should be signed in the “departure” section.

Also, make a scan of your outgoing boarding pass and upload it onto your account in the Mobion platform.

The contact person at the host university will be the one to sign your CoA and also refer you to the right person in charge of counter-signing your LA. Please note that in order to have your mobility period abroad recognized, you will need to have the original of the LA signed, so take BOTH copies with you to your mobility abroad.

For the purpose of safe-keeping all of these documents, please have the CoA and LA, signed by all relevant parties concerned, scanned and uploaded onto your Mobion account.

In accordance with the terms of your GA, at the end of your mobility and before departure, the host University will need to sign a Certificate of Attendance (Template will be available for download soon) , as a confirmation that you have attended the courses finally approved in your LA. Please note that this is not the same as a ToR, issued after succefully passing the exams, but a confirmation of your regular attendance to the lectures and other relevant activities within the selected study program. 

For traineeships a Confirmation of the completed traineeship program substitutes ToR.

 

To be uploaded onto your Mobion user account

[1] Certificate of Attendance (arrival/departure) (Template will be available for download soon)

[2] Learning agreement (in case of changes, please send the new one to IRO in Belgrade, duly signed by all parties)

[3] Upload the scan of your outbound travel ticket or a boarding card, or other document confirming outbound travel. *

* original documents should be kept until the return from the mobility program and handed-in to IRO UB

 

 

After Mobility

 

 

To be handed to UB

[01] Original of the Learning Agreement signed by all relevant parties

[02] Transcript of Records from the host institution. A scan to be uploaded to the user account on Mobion; original handed to the Faculty for recognition.

For traineeships a Confirmation of the completed traineeship program substitutes ToR.

[03] Confirmation of Recognition (from the home institution (Faculty)

[04] Certificate of Attendance from the Host Institution, Arrival and Departure ( duly signed by the host institution)

[05] EU online survey. Once the Survey has been filled out, the candidate may expect the remaining of the Grant to be paid out

[06] Outbound and inbound boarding card originals, or other proof of travel (train or bus ticket stubs, print-outs, etc); accommodation receipts for the full length of stay where applicable