Required Documents KA107 - Outgoing staff

Before the nomination through UB you are required to submit the following documents via Mobion:


* Please save all your documents in a uniform way. Suggestion: Name_Surname_Mobility Agreement; Name_Surname_TranscriptofRecords; Name_Surname_Photo


Application Documents

[01] Erasmus+ Mobility Agreement(Teaching/Training): Signed by the relevant authority at the home institution

[02] CV (in English or the language of instruction of the host institution)

[03] Invitation letter PREFERABLE

[04] Passport number; date of issuance; date of validity

[05] Additional documents if required by the Host Institution

[06] Photo




Acceptance to the Mobility Program – Additional Information


After your mobility has been confirmed by the Partner Institution, in other words, after you have received an Acceptance Letter by the host university, you will need to complete additional steps before heading out to your destination.

For this purpose, you will be able to access the Mobion platform, where you will follow these steps all the way until your safe return from your mobility program. For this reason, please do not forget your username and password to access the tool, as you will continue to use it to log onto the system. 

These are the documents that you will need to upload to your Mobion user account or hand them in in person to the International Relations Office of the University of Belgrade:



To be scanned and uploaded onto your MobiON user account

[01] Acceptance letter by the host institution

[02] Banking instructions for the payment of the Grant in EUR

Banking instructions for the payment of the Grant (the bank account for the payment in Euros should be opened up in the name of the grant recipient). Banking instructions for the payment of the Grant should be in English language issued by the Bank on the Bank memorandum.

[03] Medical insurance for the stay abroad

[04] Signing the Grant Agreement and payment of the first installment of the grant  

[05] Work Contract (as per the instructions of the National Agency of Serbia)

[06] Scan of the e-ticket or other transportation ticket



It is the responsibility of the mobility participants to arrange the relevant insurance covering the entire period of their stay abroad

If you need to submit a visa application even for a short-term visit ( please note that you will have to provide proof of having sufficient financial means for your stay in the host country. For this reason, we strongly encourage you to visit the relevant Embassy’s website for further information regarding the visa application procedure.

Submitting a Work Contract following your acceptance to the mobility program abroad is a mandatory requirement as per the instruction of the National Agency of Serbia. Please note that the document should only be uploaded onto the platform and does not need to be translated into the English language.



During Mobility


When you arrive to your destination, you will need to have a Confirmation of Arrival/Departure  signed by the relevant staff at the host institution. Since this is one single document, you can have the arrival part signed immediately and when your mobility has come to an end, this same Confirmation should be signed in the “departure” section. Please make sure to bring the original to the IRO UB upon your arrival home.

Also, keep the originals of your outbound and inbound boarding passes and upload them onto your account in the Mobion platform, whereas the originals should also be handed in to the IRO UB upon your return from mobility.

The contact person at the host university is usually the one to sign your CoA/D and also refer you to the right person in charge of counter-signing your Mobility Agreement. Please note that in order to have your mobility period abroad recognized, you will need to have the original copy of the MA signed, in two copies, so take both original copies with you to your mobility abroad.


To be uploaded onto your Mobion user account/ please make sure you always have the originals with you

[01] Confirmation of Arrival/Departure

[02 Mobility Agreement



After Mobility


To be handed to UB - IRO

[01] Original of the Mobility Agreement signed by all relevant parties

[02] Confirmation of Arrival/Departure ( duly signed by the host institution)

[03] Outbound and inbound boarding card originals, or other proof of travel (train or bus ticket stubs, print-outs, etc); accommodation receipts for the full length of stay where applicable

[04] EU online survey.


PLEASE NOTE: After handing in all the required documents and filling out the Erasmus+ EU survey, the second installment of the grant will be paid out