Erasmus+ KA171 Mobility
Acceptance to the Mobility Program
After your mobility has been accepted by the University of Belgrade, in other words, after you have received an Acceptance Letter by the University of Belgrade, you will need to complete additional steps before heading out to the University of Belgrade.
For this purpose, you will be able to access the MobiON platform, where you will follow these steps all the way until your safe return from your mobility program. For this reason, please do not forget your username and password to access the tool, as you will continue to use it to log onto the system.
These are the documents that you will need to upload to your MobiON user account before heading out to the University of Belgrade:
Following the acceptance to the mobility program please upload the following documents to your user account on MobiON:
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[01] Acceptance letter of the University of Belgrade with the exact dates of the duration of your mobility program (from the mentor at the University of Belgrade for PhD students) |
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[02] Banking instructions for the payment of the Grant in EUR issued by your bank at the letterhead paper. Banking instructions not issued at the bank’s letterhead paper will be considered incomplete and will postpone the payment of your Grant. You can open your account in your country of residence or in the Republic of Serbia. |
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[03] Medical insurance policy for the stay in Serbia It is the responsibility of the candidate to arrange Medical insurance for the stay in Serbia and to cover costs of the abovementioned insurance from their own funds. |
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[04] Electronic plane ticket |
| [05] Learning Agreement, signed by you and your HOME institution |
Upon your arrival at the University of Belgrade, you will:
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[01] Sign the Confirmation of Arrival/Departure (2 copies) When arrive, the contact person will sign the Confirmation of Arrival/Departure documents in the “arrival” section at the University of Belgrade. |
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[02] Upload a scan of your inbound boarding pass onto your account in the MobiON platform Make a scan of your boarding pass and upload it onto your account in the MobiON platform. |
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[03] Hand-in the original of your travel ticket or a boarding card, or other document confirming outbound travel |
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[04] Have the Learning Agreement (2 copies) signed The contact person at the University of Belgrade will also refer you to the right person in charge of counter-signing your Learning Agreement. Please note that in order to have your mobility period abroad recognized, you will need to have the original of the Learning Agreement signed, so take BOTH copies with you to your mobility abroad. |
| [05] Sign the Erasmus Grant Agreement |
FIRST PAYMENT OF YOUR Erasmus GRANT
Once you successfully upload the abovementioned documents you will:
Sign the Grant Agreement and receive your grant
Upon your arrival to the University of Belgrade you will sign the Grant Agreement, which is the legal basis for transfer of the Erasmus+ monthly scholarship, as well as travel costs. You will sign it in the Rectorate of the University of Belgrade.
Before your departure from the University of Belgrade, you will:
| 1. Hand-in 1 copy of your Learning Agreement duly signed by all parties, to the contact person at the University of Belgrade |
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2. Sign the Confirmation of Arrival/Departure (2 copies) When your mobility has come to an end, these same Confirmation of Arrival/Departure documents should be signed in the “departure” section at the University of Belgrade. The contact person at the University of Belgrade will be the one to sign your Confirmation of Arrival/Departure. |
| 3. Hand-in 1 copy of Confirmation of Arrival/Departure to the contact person at the University of Belgrade |
Important:
For the purpose of safe-keeping all of these documents, please have the Confirmation of Arrival/Departure and Learning Agreement, signed by all relevant parties concerned, scanned and uploaded onto your MobiON account.
Important:
Please note that maybe you will have to provide proof of having sufficient financial means for your stay at the host country for the purpose of Student Visa application at the Embassy/Consular Office of the Republic of Serbia, if needed. For this reason, we strongly encourage you to visit the relevant Serbian Embassy’s website for further information regarding the visa application procedure.
The following documents should be uploaded onto your MobiON account:
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[01] Learning Agreement signed by all relevant parties |
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[02] Confirmation of Arrival/Departure signed in both the “arrival” and the “departure” section |
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[03] Transcript of Records issued by the University of Belgrade HOST Faculty |
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[04] Confirmation of Recognition issued by your HOME institution (Faculty) Mandatory! No later than 10 weeks after the mobility period has ended! |
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[05] Outbound boarding card originals, or other proof of travel (train or bus ticket stubs, print-outs, etc.) |
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[06] EU online survey (you will receive the link to your email account) should be filled in |
PLEASE NOTE: Once the Survey has been filled out and all the required documents handed-in and uploaded, the second installment of the grant will be paid out.
IMPORTANT: We kindly remind you that in case that the Survey has not been filled out and all the required documents handed-in and uploaded, we will have to ask for the reimbursement of the part or the full amount of your grant.